Pleasanton Community Concert Band

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Board of Directors

Board of Directors' Responsibilities

The responsibilities of the elected Board members are listed below.

President: preside at all Board meetings (at least four a year); negotiate contracts, as needed, for rehearsal sites, etc.; appoint Band members and recruit volunteers to assist with Band activities and fund raising; coordinate fund raising (including grants and donations); appoint committees as needed; perform other duties associated with the role of chief executive officer of the Band.

Vice President: fill the role of President as needed; be responsible for all Band publicity; serve as liaison with key community groups (e.g., Pleasanton Cultural Arts Council).

Secretary: maintain the Band's official records; take minutes at Board meetings; send correspondence on behalf of the Band.

Treasurer: be responsible for all funds and securities of the Band; deposit funds received; issue disbursements as directed by the Board; prepare an annual budget; maintain the Band's financial records; submit financial reports to the Board.

Equipment Manager: maintain the inventory and record of all Band instruments, equipment, and other property; authorize use of such property by members of the Band and rental by other groups; arrange for repair, maintenance, and storage of Band property; ensure that all necessary equipment (e.g., chairs, lights, sound systems) is at each rehearsal or performance.

Historian: maintain historical records of the Band (beyond what the Secretary and Treasurer maintain); collect relevant items (e.g., photos, newspaper articles, programs); make the historical records available to the Conductor and Board members as requested.

Librarian: maintain music folders and library; add and pull items from the folders; ensure that folders are at all rehearsals and performances; maintain an inventory of the Band's music library and make it available to the Conductor and Board members.

Personnel Manager: maintain membership records; issue a roster of active members at least once a year; maintain the list of on-call players and provide it to the Conductor as needed; determine which members will be available to play at each performance and provide that list to the Conductor in sufficient time to develop a playlist; recruit other musicians for performances as needed; coordinate the section callers; keep members informed about the activities and policies of the Band through such means as announcements at rehearsals, newsletters, telephone calls, and e-mail.

Program Manager: make arrangements for all events at which the Band performs; receive and respond to requests for the Band to perform; Recruit volunteers for the Band as needed at performances; negotiate payments and other arrangements (e.g., parking) for performances; serve as the Band’s liaison with all clients for whom the Band regularly performs; prepare printed programs for the Band's own concerts and possibly other performances.